SAP BPC Work status

SAP BPC WORKSTATUS
Work status provides more control to business team in terms of data submission, review and tracking.
• Define – the data region allowed for updates and the responsibility of the region with the control of the Work Status change.
• Control – how updates are achieved (methods) and by whom.
• Manage – Setup work status at both the global and individual application level.

Configuration Steps
• The work status is setup at both the appset and application level.
• The setup at the appset level is fixed for all the applications. The appset level is where you set the „work states‟ and their order but in the application is
• Where you setup the driver dimensions.


Options for each Method / Interface
• All = any user with member access write privilege
• Owner = only users assigned as owner with member access write privilege
• Mgr = only users assigned as owner of the parent to the current member ID with member access write privilege
• Locked = no user regardless of authorization.


Controlled By: Determines who can select the work status code
• Both = owner of the specific member ID and the owner of the parent to the specific member ID
• Owner = owner of the specific member ID
• Mgr = owner of the parent to the specific member ID.

The maximum number of dimensions allowed of work status is 5, minum 3 Dimensions.

The areas of BPC for which you can control the level of security

• Data Manager :Controls data input from running a Copy, Import, or Move package.
• Journals: Controls data input from posting journal entries.
• Manual BPC for Office data entry :Controls data submissions from reports and input schedules in BPC for Office.
• BPC Comments :Controls data input from posting comments (unstructured data).
• Documents :Controls posting documents with application context to the Content Library (unstructured data).



Work Status Process

1. Configuring Work Status – Like Unlocked, Submitted and Approved
2. Ensure owner property is available in the controlling dimension – Example In a planning scenario the entity dimension could be the controlling dimension, so the owner property needs to be present with valid user id(s)
3. Configure the work status setting at the application level – The work status setting could contain different set dimension to determine and control the work status
4. Specify base hierarchy for the work state dimensions
5. Provide member validation for the non work state dimensions